Junior Girls Pre-Season Club Commitment Offers & Regular Offers

A Pre-Season Club Commitment Offer is a new option of offers for clubs this year. These pre-season offers allow clubs to extend binding offers to players that were part of their program the previous season. These offers are only for the Junior Girls Clubs and Players.

A binding offer is an offer extended by the club to the junior player (through her/his parents) that, when accepted in writing, binds the player and parents to that club for the entirety of the season. The season ends at the conclusion of the USAV Girls Junior National Championships (usually about July 4th).

Each season the KRVA Office will announce the dates in which the Pre-Season Offers are allowed to be extended. For the 2018-19 season, those dates are July 15th to August 12th, 2018.

KRVA administration chose those dates because the period begins after all events from the previous season are concluded and before the High School season begins so players can focus on their school season.

There are many reasons behind instituting this change. A few of the goals include reducing the stress of tryouts for players that commit early, save families money and time on tryout fees and going to multiple tryouts, as well as enable clubs to form teams quicker and retain players. Also, cutting down on illegal recruiting by clubs and coaches which will take more pressure off parents and players.

If your daughter does not receive an early offer then she will attend tryouts like previous years and may receive offer(s) during that time.

If a player does not want to commit early, the offer must be declined in writing via an email response to the initial offer email and offers@krva.org must be CC’d. It is up to parents to communicate with the club about any reasoning or intentions to return in the fall if they so wish.

Yes. The player may go back to tryouts for the same club in the fall and receive another offer if the club wishes to extend one. Again, it is up to the parents to handle any communication between the club. It may be worthwhile to let the clubs know if the player is still interested in attending tryouts.

NO. Once an offer is accepted, the player is bound to that club and may not attend tryouts for a different club.

No. Once an offer is declined in writing, the offer is off of the table. If the player changes her mind, the parents need to contact the club. If the club wants to reissue a new offer

Each offer letter that is sent to the player must include certain requirements and must follow the KRVA templates available on the website. (https://krva.org/documents.php under “Player” – Examples of offer letter emails are also available on the website).

Clubs may add more optional details if they like, but not less than the required information. The clubs (and player/parents) will be bound by the details that are in writing in the offer letter once it is accepted in writing with offers@krva.org CC’d.

If something is not included in the offer that you require before signing on with a team, you must communicate the desired inclusions to the club and the initial offer must be declined. Once the initial offer is declined in writing via response to the offer email with offers@krva.org CC’d, negotiations may occur.

If negotiations occur and terms are reached, the clubs may reissue a new offer reflecting those changes. The 48 hour process will begin again and the offer must be sent out and accepted in writing CC’d to offers@krva.org.

Clubs DO NOT HAVE to reissue a new offer with any changes if they cannot or will not commit to the request(s).

Regular Offers may not be sent out until the Monday night following tryouts at 7 pm.

For 12U, 13U, and 14U teams, tryouts will be opening on October 27th, 2018. So, the very first offers cannot be sent until Monday, October 29th at 7 pm.

For 15U, 16U, 17U, and 18U teams, tryouts will be opening on November 10th, 2018. So, the very first offers cannot be sent until Monday, November 12th at 7 pm.

For all offers, pre-season or regular, players have 48 hours from the time stamp on the offer email to accept or decline the offer in writing.

For example, if Sally receives an offer from MUVBA on October 12th at 8:02 pm, she has until October 14th at 8:02 pm to respond.

Offers not accepted or declined within the allotted time will be automatically rescinded when 48 hours is over according to the time stamp on the original offer email.

No matter what time of the year it is, a verbal offer is NOT BINDING. The only offers that are binding are written offers emailed to the family of the player with offers@krva.org CC’d on the email and they must be sent during the correct dates and times.

Once a player accepts in writing via the email offer CC’d to offers@krva.org, then the agreement is binding for both parties.

Clubs may promise to send an offer or give a position on a team verbally, but until it is in writing on the offer letter it is not binding.

 

KRVA Junior Girls Tryouts and Recruiting Rules

For 12U, 13U, and 14U teams, tryouts will be opening on October 27th, 2018.

For 15U, 16U, 17U, and 18U teams, tryouts will be opening on November 10th, 2018.

Players may try out for as many clubs as they would like during the tryout period. Some tryouts will overlap, so it is up to parents and players to determine which they would like to attend and schedule as such.

The Region will not require clubs to post this information, though clubs are encouraged to disclose that information so clubs, parents, and players are not wasting their time and money for teams that are full or have no openings in that players’ position.

If it is not made known, we encourage parents to ask the club before the tryout.

NO. Once an offer is accepted, the player is bound to that club and may not attend tryouts for a different club.

Regular Offers may not be sent out until the Monday night following the tryout period opening at 7 pm. (i.e. For 12U, 13U, and 14U teams, tryouts will be opening on October 27th, 2018. So, the very first offers cannot be sent until Monday, October 29th at 7 pm.)

The only offers that are valid and binding are written offers emailed to the family of the player with offers@krva.org CC’d on the email and they must be sent during the correct dates and times.

Any offer before or after that is invalid. A club is allowed to let you know an offer will be extended to your daughter and what the offer will include, but it must be in writing as stated above.

No matter what time of the year it is, a verbal offer is NOT BINDING and an offer not sent via email with offers@krva.org CC’d is not considered binding.

Once a player accepts in writing via the email offer CC’d to offers@krva.org, then the agreement is binding for both parties.

Clubs may promise to send an offer or give a position on a team verbally, but until it is in writing on the offer letter it is not binding.

NO. Club representatives may NOT contact any players for any reason. The only exception being players that were on team rosters and player for their club in the previous season.

YES. Club representatives may contact parents of the players at any time throughout the year.

No club representative may have further contact with any Junior Volleyball player or that player’s parent or legal guardian after the player, parent, or legal guardian says STOP and requests, in writing, that there be no further contact. A copy of the request should be sent to KRVA Region Office (girls@krva.org or boys@krva.org). If further communication persists, use the complaint form found on the KRVA website.

If any Club Representative is contacted directly by a player, the team representative must respond that all questions must come from a parent. The Club Representative may, however, ask the player for contact information for her parent or instruct the player to have her parent contact the Club, providing contact information for the Club Director.

NO. All High school coaches, administrators or teachers (that are KRVA members) may not pressure athletes into playing for a specific Club. The Region can take no action unless the violation is reported, in writing to the KRVA Region Office (girls@krva.org). All suspected violations should be reported immediately. Use the complaint form found on the KRVA website.

More detailed information is in the Junior Operating Codes in section 3.4 Tryout and Recruiting Policy.

If you are aware of any violations or have any questions, please contact the KRVA Office at krvaoffice@krva.org or fill out the violation report.