All licensed events in the Keystone Region are posts to Advanced Event Systems (AES). Junior Boys Events open for regular registration on November 1st each year. All age groups open on the same date at the same time.

Junior Girls Events open for registration on a specific date and time as set forth by the KRVA Office each season. Generally, the events open for team registration the first full week of December as follows:

Sunday November 17th 2024 – 12’s @ 7:00pm, 16’s @ 7:30pm, and 18’s @ 8:00pm

Tuesday November 19th 2024 – 13’s @ 7:00pm and 17’s @ 7:30pm

Thursday November 21st 2024 – 14’s @ 7:00pm and 15’s @ 7:30pm

  1. If you are new to AES, click Create Account in the upper right corner and select Create Club Director.
  2. Fill out the online form. . You will be asked to enter a Club Code, which is your alpha code that is an abbreiaon of your club name. USAV affiliated clubs get a unique club code from their region, non-USAV affiliated can enter any code.
  3. If you receive a message stating the Club Code is already in use, please contact AES Support as it is likely your club already exists. AES support can help get you setup quickly.
  1. If your club already exists in AES, then click Sign In in the upper right corner and enter your username and password.
  2. Once logged in you will see tools available to your specific user role.
  3. Having issues logging in?
    • Use the Forgot Password tool to have your password emailed to you.
    • Use the Forgot Username tool if you are unable to remember your username.
  1. Select teams on your navigation, then select Add Team on the boom right.
  2. Enter the Gender, Division, Rank, and team Name.
    • Rank is the rank within your club for teams within your club. If you only have 1 team in an age group, then the rank will always be 1. If you have three teams, the best team is ranked 1, and the third team will be 3.
    • Team Name, we recommend using an abbreviation for your Club Name along with the division and rank. *Example. Club AES 12-1

select Import from the navigation and then USAV Import,

  1. Select Register on your navigation, then use the filters on the page to locate an event.
  2. Use the red plus icon to view additional details about the event.
  3. Click Register next to the event you want to register for. *if an event deadline has passed, but is accepting late registrations then you ill see a ate line.
  4. A list of eligible teams will be listed. Use the Select Division next to a team to begin registration.
  5. Select a division from what is available for the team you have selected.
  6. Select build Roster or Continue without Roster for the team you have selected. You will be presented with options based on the event. Not all events will offer registration without a roster.
  7. Complete Roster Requirements are. All requirements are configured by the eent sta and will show as required. *A save and finalize later option is no available to allow you to come bac later to complete your registration. Please note that this does not save your spot in registration. Once registration has been closed or maximum accepted teams hae been met by the eent sta, then you ill not be able to complete registraon at a later date.
  8. Continue registering more teams, or complete your registration by clicking Register Teams.
  9. A registration summary will be provided, click Continue to access the payment options and forms. Forms include Entry Form and Roster.

Early Event Registration

Clubs Directors are also allowed to reach out to Event Directors to request an Early Event Registration space for their teams. The TD can be selective when choosing the team(s) to be pre-registered. Please keep in mind that it is the Event Director’s choice to use this option for single-day events and they are free to choose which teams they give these spots to. The TD is allowed TWO (2) Early Event Registered teams PER sanctioned court. This number DOES NOT include the TD’s affiliated club teams.

Team Acceptance and Entry Fee

The KRVA office will complete the initial acceptances the day after the events open. Once those teams have been accepted and the extra teams are waitlisted, the Event Director will be given full access back to the events.

Teams will be accepted in the order in which they registered (indicated by timestamp on registration). Any team in excess of the maximum number of spaces available will be waitlisted.

Team codes must match with the corresponding team names and must be activated and paid for with the KRVA Office prior to being accepted.

Payment for Boy’s Events are due December 1, 2023 or within 5 days of acceptance to the event whichever is later.

Payment for Girl’s Events are due January 1, 2024 or within 5 days of acceptance to the event whichever is later.

Teams may be dropped for not paying by the deadline, and filled with the next team in line if they wish.

Waitlisted Teams

If a spot in the event should become available, waitlisted teams will be offered a slot in an event in the order of timestamp registration. The waitlisted team is not required to take the spot but should let the Event Director know their decision in a reasonable amount of time. Payment arrangements will be made with the Event Director.

Teams not wishing to remain on the waitlist for an event must notify the Event Director via e-mail cc’d to events@krva.org.

Event Withdrawals and Refunds

For teams who wish to withdraw from a event or be removed from a waitlist prior to submitting payment, their Club Director should notify the Event Director ASAP to drop the team from the event. If payment has been submitted, a refund may be requested if the request is prior to the drop deadline.

If the Event announces a major change to the event and it is no longer viable for a team to compete, the teams are allowed to drop with a full refund. Major changes include switching dates or venues.

Failure to Attend

If a team fails to show for event without notifying the event, the team forfeits their entry fee and is subject to a $300 fine.

Denial of entry

Event Directors may deny entry when the event is filled, or when a club exhibits a habit of unsportsmanlike behavior or cancellation from events.

Event Cancellation

Events may be cancelled for inclement weather issues or due to insufficient registrations. In either case, where the event is cancelled by the Event Director, teams will be issued full refunds.