Becoming a Tournament Director

Each year, the KRVA office will post updated information about becoming a Tournament Director (TD) in the Keystone Region for the upcoming season. The information will be available over the summer, no later than August 1 each year in the Tournament Directors Manual.

TD’s for large multi-day tournaments should refer to the appropriate event manual on the KRVA website. This manual is for single day events or local multiday events (with less than 10 courts).


Registration and Sanctioning Process

To become a Tournament Director (TD) in the Keystone Region, the prospective TD must follow the steps below each season:

  1. Fill out TD Registration Form
  2. *NEW* After submitting the TD registration, the prospective TD’s eligibility to run tournaments in the Keystone Region for that season will be approved or denied via email.
    • Examples of reasons for denial: history of non-compliance with KRVA / USAV requirements, low safety standards, missing payments, SafeSport issues, Not in Good Standing with Region, etc.
  3. Upon receiving an eligibility approval email to run tournaments, the Tournament Director should submit the next requirements. Once all requirements are received, the Event Coordinator will then evaluate the Sanction Requests
  4. Once the above requirements are received, the Event Coordinator will send back the TSR with approved events, changes, and/or denied events. The email will also contain the last requirements and next steps for the tournament director.
    • Contracts from facilities for the approved dates submitted to events@krva.org
    • Signed Venue Specifications for all approved venues
    • These last requirements are due within 2 weeks of receipt unless arrangement is made with Event Coordinator
  5. Once the last requirements are received, the preliminary information for approved events will be entered into Advanced Event Systems (AES) by the Event Coordinator
    • Preliminary event information includes but is not limited to: event name, date, age, level, location, etc.
  6. *NEW* After the event creation and preliminary info added in AES, the Tournament Director will be given permissions to the event. The TD will be responsible to complete the rest of the information in the AES.
    • Detailed instructions will be provided for TD’s to follow
    • Required information will be specified
  7. Once completed, the TD will notify the Event Coordinator that all events are completed and entered. The Event Coordinator will verify all information is correct according to the sanction for that TD’s events.
    • Only approved information can be added – the TD can not change information in the event without approval of Event Coordinator.

By completing the steps above, the prospective TD is registered, sanctioned, and considered an active Tournament Director in the Keystone Region.

The TD registration, requirement submission, and tournament sanctioning process begins no later than August 1 and ends November 1 each season.

Prospective TD’s that complete all requirements later than November 1 may face penalties such as ineligibility to run events for the season, limited sanctions, loss of pre-registration periods, and more.