Club Hosting Application Process

Returning Tournament Directors may start the application process on July 1st . New Tournament Directors with no past history with the Keystone Region will be eligible to submit applications until August 1st. All prospective Tournament Directors, new and returning, must complete all step to be considered eligible to request sanctions.

Please read the Tournament Director Manual before starting the Application Process

Application Deadline is on November 1, 2024

step 1: Registration

Fill out Tournament Director Registration Form Below

Click Here to Register

After submitting the registration, the prospective Tournament Director’s eligibility to run tournaments in the Keystone Region for that season will be approved or denied via email. Examples of reasons for denial: history of non-compliance with KRVA/USAV requirements, low safety standards, missing payments, SafeSport issues, Not in Good Standing with Region, etc.

Step 2: Tournament Director Approval

Once you have received an email indicating that you, the prospective Tournament Director has been approved and is now eligible to request Single-day Event sanctions. Please submit the next list of requirements found below. Once all requirements are received, the Tournament Sanction Requests (TSR) will be evaluated.

  1. Tournament Sanction Request (TRS) spreadsheet
  2. Membership

step 3: TSR Approval

Upon Review of the TSR, Tournament Directors will receive an email with the approved TSR. This document will contain approved events, changes, and/or denied events. Once the TSR is finalized, the Tournament Director can submit the last requirement found below. These are due within 2 weeks of receiving the approved TSR.

  1. Contracts from facilities for the approved dates
  2. Site Sanctioning Request (COI) for each facility
  3. Signed Venue Specifications for all approved venues, this form will automatically be sent for signatures when you fill out the Site Sanctioning Request Form.
  4. Tournament Bond*

*The Tournament Bond must be paid via check made out to KRVA and sent to: PO BOX 3234, Allentown, PA  18106.
Tournament Bond may be increased if non-compliant the previous year (see Article III Section 3.04) The standard deposit for new and seasoned Tournament Directors is $50 per sanctioned court for single day events and $80 per sanctioned court for multi-day events.

Step 4: AES

Once the last requirements are received, the information for approved events will be entered into Advanced Event Systems (AES)

Early Event Registration

Early Event Registration begins after the Tournament Director has received their Approved TSR for their event(s) from the KRVA office and closes when the event opens to the public. This phase is optional for single-day events and does not have to be used by the Tournament Director. Multi-day tournaments are not eligible for Early Event Registration.

Single-Day Events are allowed TWO (2) early team registrations PER sanctioned court. This number DOES NOT include the TD’s affiliated club teams.

The Tournament Director can invite specific teams and/or clubs to participate in their event(s). Club Directors are also allowed to request an Early Event Registration space for their team(s). The Tournament Director can be selective when choosing the team(s). The Tournament Director is responsible for maintaining their list of Early Event Registration.