LOYALTY OFFER PERIOD FOR RETURNING JUNIOR GIRLS

(48 HOUR OFFER)

JJULY 15 to 18 2024 | JULY 7 to 10 2025 Printable PDF

Clubs are permitted to send Loyalty offers to returning athletes who will be participating in the 12U-18U age divisions for the upcoming season.  A returning athlete is defined as a registered KRVA member assigned to a registered KRVA club during the previous year/season.

  • Offers are only valid when emailed using the KRVA Jr Girls Loyalty Offer Template.  
  • All fields on the Loyalty Offer template should be filled out to the best of the club’s ability using the information available at the time. Clubs may add more detail as desired or details specifically negotiated with the parent(s). If there are any changes in the terms on the template, or there is a failure to meet the terms, the offer may be voided.  
  • All re-signing offers must be honored for 48 hours from the timestamp on the email.  
  • Clubs MUST provide a list of re-signed athletes to the KRVA for posting by  Monday July 22nd.
  • Member Registration will be made available beginning September 6th for re-signed athletes. 
  • Athletes are permitted to begin team activities once they have been re-signed. 
  • Athletes that ACCEPT Loyalty Offers are committed to the club for the season and are NOT permitted to attend any additional tryouts for other clubs.
  • Athletes who attend additional tryouts after accepting a KRVA Loyalty Offer will be found in violation of this policy and may be subject to sanctions/penalties as outlined at the end of this document. All verbal offers are informal and NON-BINDING.

SUMMER TRYOUTS & OFFER WINDOW 

JUNIOR GIRLS 15 & OLDER | JUNIOR BOYS (Printable PDF)

All athletes complete their commitment to their current club at the end of GJNC of each season.  After this date athletes are permitted to begin researching and possibly training with new clubs.  

Club tryout dates will be set and published no later than April 15th each season. All tryouts MUST be sanctioned by the KRVA office. All tryout proposal(s) must be submitted using the KRVA Summer Tryout Request Form on the website. 

Junior Boys 

  • First available date clubs can hold tryouts: July 26 2024 | July 18 2025
  • Email offers can be sent out on July 26 2024 | July 18 2025
  • All offers made after July 26 2024 | July 18 2025 are at the discretion of the club

Junior Girls 15 & Older 

  • First available period clubs can hold tryouts: July 26 to August 4 2024 | July 18 to 27 2025
  • Email offers can be sent out Wednesday @ 7pm on July 31st to August 9th 2024 | July 23rd to August 1st 2025
  • No tryouts may occur between August 5th to November 8th 2024 | July 28th to November 6th 2025
  • No offers can be emails between August 10th to November 13th 2024 | August 2nd to November 11th 2025

There is a $50 tryout sanction fee for each proposal. Fee(s) must be paid to the KRVA Office BEFORE tryouts are sanctioned. All players and coaches in attendance are required to have a current USAV membership. 

All offers must be sent via email on the Offers Template.  All fields on the Offer Template should be filled out to the best of the club’s ability using the information available at the time. If there are any changes in the terms on the form, or there is a failure to meet the terms, the offer may be voided. All club-initiated offers are valid for 48 hours as per the timestamp on the email.  

Athletes that commit to the club with by accepting a Loyalty Offer via email, are NOT permitted to attend any additional tryouts for other clubs. Athletes who attend additional tryouts after accepting a Loyalty Offer to a club will be found in violation of this policy and may be subject to sanctions/penalties as outlined at the end of this document.

All verbal offers are NON-BINDING. 

FALL TRYOUTS & OFFER WINDOW 

JUNIOR GIRLS (Printable PDF)

Club tryout dates will be set and published no later than April 15th each season. All tryouts MUST be sanctioned by the KRVA office. All tryout proposal(s) must be submitted using the Fall Tryout Request Form on the website.

Junior Girls 14 & Under 

  • First available date clubs can hold tryouts: Friday October 18th 2024 | October 17th 2025
  • Email offers can be sent out on Wednesday @ 7 PM October 23rd 2024 | October 22nd 2025
  • All offers made after 7:01 pm October 23rd 2024 | October 22nd 2025 are at the discretion of the club

Junior Girls 15 & Older 

  • Clubs can hold tryouts: Friday November 8th 2024 | November 7th 2025
  • Email offers can be sent out on Wednesday @ 7 PM November 13th 2024 | November 12th 2025
  • All offers made after 7:01 pm November 13th 2024 | November 12th 2025 are at the discretion of the club

There is a $50 tryout sanction fee for each proposal. Fee(s) must be paid to the KRVA Office BEFORE tryouts are sanctioned. All players and coaches in attendance are required to have a current USAV membership.  

If a Loyalty Offer was accepted by an Athlete and their Parents/Guardians, those athletes are not eligible to attend another clubs’ tryouts other than the club they accepted the Loyalty Offer with. These athletes accepted binding offers to a club for the upcoming season. Sanctions will be imposed if an athlete goes to another clubs’ tryouts or if coaches are found to be recruiting athletes to another clubs tryouts. 

Junior Girls offers may not be sent prior to the Wednesday following tryouts at 7 pm. Any offer sent prior to that will be considered non-binding (GIRLS CLUBS ONLY). Offers can ONLY be sent out via email at the times indicated above.  

All offers and acceptances must be emailed using the KRVA Offer Template and cc’d to offers@krva.org 

All offers must be honored for 48 hours from the time indicated on the email.   

Clubs are permitted to continue to hold additional tryouts to fill any open spots on their rosters 

ADHERENCE

The Keystone Region reserves the right to investigate any possible tryout window infractions regardless of how the KRVA learns about the incident. This is a self-policing policy and all KRVA members are obligated to report any infractions and cooperate fully with any investigations. If the KRVA determines that an offense has occurred, there will be a fine of $500 per occurrence and any of the following sanctions may also be imposed, depending on the severity of the offense: 

  • Letter of reprimand. 
  • Indefinite suspension of the individual, team and/or club from KRVA events, beginning from the date when the investigation concludes. 
  • Individuals, teams, and/or clubs suspended for more than one year must apply in writing for reinstatement as a member in good standing. Approval for reinstatement will be contingent upon a full review of the application by the KRVA. 
  • An individual, team and/or club may appeal a sanction or fine through the KRVA Appeals Policy. 

When reporting a possible infraction please include the following information: 

  • Date of infraction and Offending club 
  • Any type of objective documentation that supports a violation to the policy, includes but not limited to: 
    • Website links and or Social media posts 
    • Emails and or texts 
    • Publications (newspaper ads, flyers etc.) 
    • Receipts 
  • Contact information for the person reporting the incident. 

All complaints can be forwarded to commissioner@KRVA.org. 

Player Release Policy

Please refer to the Full Player Release Policy in the KRVA Junior Operating Codes. The procedure outlined in the Junior Operating Codes must be followed and registration@krva.org must be included in all communications.

The current Club Director, parents, and the KRVA Administration must be in agreement for a release to be granted.

If a player is released from his/her club through appropriate channels, the club must also contact the player’s parents via email stating the release of the player and the reason for the release and cc’d to registration@krva.org.

End Of Season Release

When a player reaches the end of their team’s season, the player is welcome to join another team/club for the rest of the membership year. It is the responsibility of the new team/club to ensure that the player’s team is done competing. Please see the End of Season Release Policy for full details, including how to request a transfer.

Please contact the Region office with questions.